Adventus AI LLC — Privacy Policy

Last Updated: 03/30/2025

Adventus AI LLC (“we,” “us,” or “our”) is committed to protecting the privacy of our users (“you” or “your”). This Privacy Policy describes how we collect, use, disclose, and safeguard your personal information when you use our application (the “App”) or otherwise interact with us. By using the App, you agree to the practices described in this Privacy Policy. If you do not agree, you must not use the App.

Information We Collect We may collect several types of information from and about users of our App, including:

Account Information When you create an account, we may collect your name, email address, organizational information, and any other information you choose to provide.

User-Provided Data (Customer Data) If you upload data on behalf of your customers (e.g., building owners or insurance applicants), that data (“User Data” or “Customer Data”) may include personal or sensitive information about third parties.

Important: You are responsible for ensuring that you have the lawful right to collect and share this data with us.

Property Data (AI-Gathered and Manually Collected) The App gathers property-related data (“Property Data”) using both AI technology (e.g., Perplexity AI sourcing publicly available data) and manual research performed by Adventus AI LLC staff from public records (e.g., city and county property portals) when available. Property Data may not be directly tied to identifiable individuals but may be considered personal or sensitive under applicable laws depending on the jurisdiction and the context.

Usage Data We may automatically collect certain information about how you access and use the App, such as your IP address, device type, browser type, operating system, pages visited, and the dates/times of your visits or use.

Communication Data If you contact us directly (e.g., via email or a contact form), we may collect the content of your message, your email address, and any other information you choose to provide.

Cookies and Similar Technologies We may use cookies, web beacons, and similar tracking technologies to collect information about your interactions with the App. You can control cookies through your browser settings, but disabling cookies may affect the functionality of the App.

How We Use Your Information We use the information we collect for various purposes, including to:

Provide and Maintain the App

Create and manage your account.
Enable the AI-generated and manually collected data functionality to gather building data and prefill insurance forms.
Supplement AI-gathered Property Data with manually collected data from publicly available governmental sources when applicable.

Process User Data

Host, store, and process your User Data solely for the purpose of providing and improving the App’s features.
We do not claim ownership of your User Data (see our Terms of Use for more details).

Improve and Personalize the App

Analyze usage patterns and user feedback to enhance the user experience.
Develop new features, products, or services.

Communications

Respond to your inquiries or comments.
Send you administrative notifications, such as changes to this Privacy Policy or security alerts.

Compliance and Protection

Enforce our Terms of Use and other agreements.
Prevent fraudulent or illegal activities.
Comply with applicable legal obligations, law enforcement requests, or other lawful requests from government authorities.

Legal Bases for Processing (Where Applicable) Depending on your jurisdiction (e.g., if you are located in the European Economic Area), we process personal information under the following legal bases:

Consent: Where you have given consent to the processing of your personal data.
Contract: Where the processing is necessary for the performance of a contract with you (e.g., our Terms of Use) or to take steps at your request prior to entering into a contract.
Legitimate Interests: Where we have a legitimate interest that is not overridden by your data protection interests or fundamental rights and freedoms.
Legal Obligation: Where the processing is necessary to comply with a legal obligation.

How We Share Your Information We may share or disclose your information in the following circumstances:

Service Providers We may share information with third-party service providers who perform services on our behalf, such as cloud hosting, analytics, or customer support services. These service providers are contractually required to handle your data securely and only for the purposes we specify.

Business Transfers In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you and ensure the confidentiality of any personal information involved in such a transaction.

Legal Requirements We may disclose your information to comply with applicable laws, regulations, or legal processes. This includes responding to lawful requests from public or government authorities.

Protection of Rights and Safety We may disclose your information to protect our rights, property, and safety, or that of our users or others, in connection with investigating or preventing illegal activity, suspected fraud, or other wrongdoing.

Consent We may share your information with third parties if you have provided consent for us to do so.

We do not sell, license, or otherwise share Property Data with third parties, except as necessary to operate the App or as required by law.

Data Retention We will retain your information for as long as is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. If you delete or request deletion of your User Data, we will use commercially reasonable efforts to remove it from our active databases. However, residual copies may remain in our backup or archival systems for a limited time.
Data Security We employ reasonable technical and organizational measures to help protect the security of your personal information. While we strive to protect your data, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security, but we continuously work to improve our security measures.
Limitations Regarding Property Data While we strive to gather accurate information, whether through AI or manual research, Property Data may contain errors or omissions. Users are responsible for validating all Property Data before relying on it for insurance or other purposes.
Children’s Privacy The App is not intended for children under the age of 13 (or the age of majority in your jurisdiction). We do not knowingly collect personal information from children. If you believe that a child has provided personal information to us, please contact us immediately, and we will take steps to delete such information.
Your Rights and Choices Depending on your location and applicable law, you may have certain rights regarding your personal information. These may include:

Access and Correction: The right to access and correct your personal information.
Erasure and Restriction: The right to request the deletion of your personal information or restrict its processing.
Data Portability: The right to request a copy of your personal information in a structured, commonly used, and machine-readable format.
Objection: The right to object to the processing of your personal information when processed based on legitimate interests or for direct marketing.
Withdraw Consent: Where processing is based on consent, the right to withdraw that consent at any time.

To exercise these rights, please contact us using the details in the “Contact Us” section below. We may need to verify your identity before responding to certain requests.

International Data Transfers If you use the App from outside the United States, your information may be transferred to, stored in, and processed in the United States or other jurisdictions where our service providers are located. We will take appropriate measures to ensure that any transfer of your personal information is in accordance with applicable data protection laws.
Third-Party Links The App may contain links to third-party websites or services not operated by us. This Privacy Policy does not apply to, and we are not responsible for, the practices of third-party websites or services. We encourage you to review the privacy policies of any third-party sites or services you visit or use.
Changes to This Privacy Policy We may update this Privacy Policy from time to time to reflect changes in our data practices or applicable laws. When we make changes, we will revise the “Last Updated” date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about our information practices. Your continued use of the App after any changes indicates your acceptance of the revised Privacy Policy.
Contact Us If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Email: paul@adventusai.com

By using the App, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy.